Maintenance Management Software for Nonprofit Organizations
Use our enterprise asset management software or cmms - computerised maintenance management software to track and report on daily & preventative maintenance work orders & costs. Your nonprofit organization demands on quality assurances from your maintenance department. Give it to them! Maxpanda CMMS conveniently organizes your day to day and preventative work orders (wo's). WO's are very permission based. The software is dependent on these permissions to allow users view or edit rights within the Maintenance Management Software for Nonprofits.
View Overdue - Lists all overdue work orders (COLORED RED): This is a very important feature of Maxpanda's system as you can view, edit and filter all of your overdue work orders. View Pending (COLORED YELLOW) - You need to approve these work orders. This tab will be a very important page for your administrator, secretary, office staff, etc whom are looking over all work orders within your Maintenance Management Software for Nonprofit oranizations. When work orders are submitted they will need to be approved before they go live to your staff or vendors. Admin users or editors should review the entire work order before approving. It is important to make sure all tasks, staff, parts, etc. are correctly assigned to the work order. The admin/editor can also make changes to the work order. Once he/she has done so, they can either: 1. approve the work order or 2. Cancel the work order. Once it is approved, all involved Maintenance Management Software for Nonprofit users will receive email notification regarding the work order. It will then show up on their to-do list. You can submit work orders by clicking on the green submit wo at the top of the page, click ADD in the view all menu, or by simply clicking the Submit WO tab.
1. Fill in required fields;
a. Title - This is the title that shows up in the email sent to all staff involved
b. Category - Select from the drop down menu the type of work order. To learn how to add an additional work order category please see section 18 (company setup) by clicking here
c. Priority - Select from the drop down menu the level of priority. To learn how to add an additional level of priority please see section 18 (company setup) by clicking here
d. Start and end date - the start and end date is automatically set to start on the creation date and end 7 days in the future. You can set these for any dates. Note: Only the admin and editor can change these dates, all other users cannot.
2. Fill-in non-required fields
Fill in field you feel is necessary to your work order.
Staff Work Orders - Search and organize your work orders by internal resources (maintenance staff). All you need to do is enter the date range and choose which staff you will like to view.
My Work Orders - These are all the work orders you've submitted into your account.
My To Do List - You've been assigned to these work orders.
Let's get to work, together. We strive hard to ensure every one of our clients gets the most out of Maxpanda with as little effort as possible, and that's especially true for nonprofits. As a professional in a nonprofit organization you are accountable for your donor funds and you want to achieve the best possible results. With a clear mission and a limited budget, your purchase decisions must be based on various options. Our NPD applies to institutions & other non profit corporations with a 501(c)(3).
Savings Tip #1
Beware of in-house printing for your newsletter or other printed materials. While today is the age of everyone using high-tech computers and printers allowing most of us to produce a wonderful looking product, be careful. Make sure you honestly run the numbers on all the cost. Include the time staff spends on printing and folding, the repair cost to the copying machines and supply cost, versus taking the project to a local printer. Better yet, go digital through Maxpanda and never print a work order again.
Savings Tip #2
Invest in prevention! It is important to be covered for those really big and unexpected expenses. Every nonprofit should have “directors and officers insurance” that covers the board in case of lawsuits. You should look at insurance that includes fire, flood, plate glass coverage, computer hardware and software, theft, and dishonesty. Better yet, go digital through Maxpanda and never print a work order again.
Savings Tip #3
Invest in accountability. You should have a “Board Member Performance Plan” for everyone who is asked to serve on the board. Board members need to know what is expected of them. Board members should not only be advisors but active in raising funds and providing the vision for the future of the organization. Likewise, there should be written job descriptions for all staff members as well as the minimum of an annual review. Better yet, go digital through Maxpanda and never print a work order again.