TMA Systems Acquires Maxpanda

Acquisition strengthens TMA’s market leadership with capabilities to service SMB to enterprise customers

TULSA, Oklahoma- TMA Systems, a US-based leader and developer of Computerized Maintenance Management Systems (CMMS) and Enterprise Asset Management Solutions (EAMS), today announced the acquisition of Maxpanda, a cloud-based CMMS software company serving small to medium-sized businesses (SMBs).

Founded in 2011 in Winnipeg, Canada, Maxpanda is a great fit for SMBs seeking maintenance management capabilities. The software is easy-to-use, affordable, and enables customers to onboard themselves quickly. Flexible pricing options provide a seamless way for clients to move away from paper and manual systems and into a digital CMMS.

“The acquisition of Maxpanda marks a significant milestone for TMA Systems as we continue to expand our reach,” said Mark Simner, CEO of TMA Systems. “With an aging workforce, maintenance management skills gaps, and supply-chain disruptions, businesses both small and large need to embrace predictive maintenance strategies. Leaning on advanced CMMS/EAM solutions like those offered by TMA Systems will enable our clients to remain competitive in the marketplace.”

TMA Systems and Maxpanda are both dedicated to innovation and delivering unparalleled customer support. With this acquisition, the two companies offer asset maintenance management solutions for companies of all sizes. TMA’s commitment to customer satisfaction, product innovation, and exceptional service will ensure that clients receive the best possible solutions for their maintenance management needs.

Maxpanda represents TMA’s third acquisition since its 2021 investment from Silversmith Capital Partners. TMA continues to enhance its solutions and services with capabilities to service clients of all sizes and across industries, including education, healthcare, corporate, government, life sciences, food and beverage, transportation, manufacturing, retail, hospitality, and property management organizations.

About TMA Systems

For more than 30 years, TMA Systems has been recognized as a world-class provider of advanced Computerized Maintenance Management Systems (CMMS) and Enterprise Asset Management Solutions (EAMS). Worldwide, more than 1,650 TMA clients maintain in excess of 55,000 facilities, representing 4.5 billion square feet of space. TMA’s products, along with world-class services, are key reasons WebTMA is the preferred solution for facility professionals throughout the world. TMA’s advanced solutions meet or exceed the needs of education, healthcare, corporate, government, life sciences, food and beverage, transportation, manufacturing, and retail organizations. For more information on TMA Systems, visit or follow us on LinkedIn.

About Maxpanda

Maxpanda, established in 2011, is a prominent provider of facility maintenance management software that streamlines operations and enhances efficiency. With its intuitive design and robust maintenance management capabilities, Maxpanda is designed to meet the needs of businesses across a range of industries including healthcare, education, hospitality, public works, and manufacturing. Additionally, the software is ideal for small to medium-sized businesses (SMBs), providing them with a cost-effective and user-friendly solution for their maintenance management needs. For more information on Maxpanda visit or connect on LinkedIn.

About Silversmith Capital Partners

Founded in 2015, Silversmith Capital Partners is a Boston-based growth equity firm with $3.3 billion of capital under management. Silversmith’s mission is to partner with and support the best entrepreneurs in growing, profitable technology and healthcare companies. Representative investments include ActiveCampaign, Appfire, Apryse, DistroKid,, Iodine Software, LifeStance Health, and Webflow. For more information, including a full list of portfolio investments, visit or follow the firm on LinkedIn.


Scott Nelson
VP of Marketing
TMA Systems

CMMS Customer Testimonial

A Maxpanda Shares Their CMMS Experience

At Maxpanda, our mission is to disrupt the CMMS industry with a platform that’s faster, better and more affordable than your current process. We want Maxpanda to be an amazing value for your organization with helpful on-boarding.

We’ve shared customer feedback with you in the past and now we want to share why Kimberly, a Maxpanda client, recommends the Maxpanda CMMS to anyone who wants to streamline their maintenance management.

Her organization went from traditional pen and paper to fully digital and the results speak for themselves. But don’t listen to us, take it from Kimberly. Maxpanda will help you improve the way you create, manage and report on your incoming work orders and your preventative maintenance routines.

What is a maintenance technician? As employment in manufacturing has gradually eroded, skilled technical workers—varyingly called trade workers or specialized craft workers have received little attention among social scientists, but many of these occupations remain a viable pathway to the middle class for millions of Americans and play a critical role since maintenance techs maintain the nation’s economic productivity using skilled technicians processes. Thus, a more precise understanding of these occupations and their training requirements lead to better policy reforms that enhance individual well-being and national economic vitality. Using wages to gauge middle-skilled occupations can be misleading because workers in the middle of the wage distribution may be relatively unskilled but compensated well because of union contracts or other characteristics of the industries in which they commonly work. Likewise, some low-wage occupations may be relatively skilled but experiencing negative wage trends as a result of trade, immigration, or technological change. Using educational requirements also runs into difficulty because there is tremendous variation in the technical skills of people who have the same level of education.

Skilled technical workers are found in a diverse array of occupations. Indeed, of the 22 major occupational categories – only five have zero occupations that meet the criteria. Most skilled technical workers are in “blue collar” occupations: installation, maintenance, and repair; construction; production; protective services; and transportation and material moving. Yet, many are in traditionally professional occupational families. The second largest group—representing 3.3 million jobs—is health care practitioner and technical occupations, and the fifth largest group—representing 0.82 million workers—is computer and mathematical occupations. Architectural and engineering occupations comprise another 0.65 million.

Skilled technical occupations disproportionately employ workers with sub-bachelor’s level higher educational credentials. Almost one-quarter of skilled technical occupations report a postsecondary certificate as their highest level of education, compared with only 6% of all other workers. This makes a certificate the most common level of education besides a high school diploma for skilled technical workers. Another 15% of skilled technical workers have earned an associate’s degree, compared with 6% of all other workers. Relative to the rest of the US workforce, skilled technical workers are much more likely to have a postsecondary education beyond a high school diploma, but less likely to have earned a bachelor’s or higher degree.

If you can find a lower cost CMMS software with more features than Maxpanda we’ll not only
eat bamboo for a week – we’ll give you a Starter account for FREE!

Once you’ve heard what Kimberly has to say and want to change things for the better, why not sign up for a free trial.

Total Productive Management

How a CMMS Supports TPM (Total Productive Maintenance)

TPM strategies were developed in Japan over 50 years ago with the purpose of continuous improvement of equipment effectiveness. Many operations have adopted this philosophy and now require a system to aid in managing it. That is where a CMMS can help. We’re going to go over the 8 pillars of TPM and how a CMMS can help.

Pillar 1: Autonomous Maintenance
Assigning the best resource to the task will allow your team to focus on areas that are best use of their skills.

Continue reading “How a CMMS Supports TPM (Total Productive Maintenance)”
Top 10 Benefits of a CMMS

Top 10 Benefits of a CMMS like Maxpanda

We’ve written about what a CMMS is, including its functionality options such as helping to track and diagnose assets in your organization. Now it’s time to talk about how it benefits you, your team and your facility or organization. This is just a small slice of the pie full of advantages:

Continue reading “Top 10 Benefits of a CMMS like Maxpanda”
CMMS Technology

Using CMMS Technology to Bridge Workforce Gaps

One of the most apparent outcomes of the pandemic is the change in the workforce. While some have become accustomed to taking advantage of income subsidy options and are now reluctant to return to work, many others have determined full-time onsite employment is not the best fit for their lifestyle. Either way, the result is a shortage of qualified workers.

Now layer in the fact that many of the most experienced workers are retiring with 50% of facilities personnel to retire in the next 10 years. The amount of historic knowledge in those who are exiting the workforce in conjunction with the drop in investing in trades has led to an increase in contract work coupled with a drop in option for specialty skills.

Continue reading “Using CMMS Technology to Bridge Workforce Gaps”
Predictive Maintenance

Moving Towards Predictive Maintenance

Regardless of the industry, for all companies with intensive asset management needs, maintenance strategy is imperative to maintaining uptime and reliability. Measuring the maturity of your Asset Management strategy is most commonly addressed with the Asset Maintenance Maturity Model which has been around for some time. The levels are as follows:

Asset Maintenance Maturity Model

Stage 1 – Reactive Maintenance

This is the chaotic approach to maintenance where you wait for the worst to happen and jump to address it.

Stage 2 – Planned Maintenance

Maintenance schedules are established based on fixed timeframes.

Stage 3 – Preventative Maintenance

Using a formal process, maintenance schedules are defined and information is collected.

Stage 4 – Predictive Maintenance

Using Sensor Data to predict failures instead of waiting for them to occur or scheduling based on time intervals.

Stage 5 – Advanced Optimized Predictive Maintenance

Assets are monitored in real time using integrated sources of data.

Using Technology to Predict Maintenance

The reliance on technology has increased multiple times over with the impact of the pandemic. Costs of sensors is relatively low in comparison to an outage and can be utilized, reported on and analyzed. Particularly if you’re using software such as a CMMS. By using sensors, you can increase monitoring and decrease the overhead to do so while avoiding impact on current procedures. The asset health data will provide a proactive window for maintenance keeping everything running smoothly.

It’s hard to think about switching all at once so consider running traditional maintenance in parallel to Predictive Maintenance. This will allow you to decide how you want to use the Asset Health insight.

Next Steps

If you’re looking to move from a traditional maintenance system such as paper and pen or spreadsheets, the next steps should be implementing a CMMS system such as Maxpanda. Book a free demo to find out how it can work with your business.

What is a maintenance technician? As employment in manufacturing has gradually eroded, skilled technical workers—varyingly called trade workers or specialized craft workers have received little attention among social scientists, but many of these occupations remain a viable pathway to the middle class for millions of Americans and play a critical role since maintenance techs maintain the nation’s economic productivity using skilled technicians processes. Thus, a more precise understanding of these occupations and their training requirements lead to better policy reforms that enhance individual well-being and national economic vitality. Using wages to gauge middle-skilled occupations can be misleading because workers in the middle of the wage distribution may be relatively unskilled but compensated well because of union contracts or other characteristics of the industries in which they commonly work. Likewise, some low-wage occupations may be relatively skilled but experiencing negative wage trends as a result of trade, immigration, or technological change. Using educational requirements also runs into difficulty because there is tremendous variation in the technical skills of people who have the same level of education.

Skilled technical workers are found in a diverse array of occupations. Indeed, of the 22 major occupational categories – only five have zero occupations that meet the criteria. Most skilled technical workers are in “blue collar” occupations: installation, maintenance, and repair; construction; production; protective services; and transportation and material moving. Yet, many are in traditionally professional occupational families. The second largest group—representing 3.3 million jobs—is health care practitioner and technical occupations, and the fifth largest group—representing 0.82 million workers—is computer and mathematical occupations. Architectural and engineering occupations comprise another 0.65 million.

Skilled technical occupations disproportionately employ workers with sub-bachelor’s level higher educational credentials. Almost one-quarter of skilled technical occupations report a postsecondary certificate as their highest level of education, compared with only 6% of all other workers. This makes a certificate the most common level of education besides a high school diploma for skilled technical workers. Another 15% of skilled technical workers have earned an associate’s degree, compared with 6% of all other workers. Relative to the rest of the US workforce, skilled technical workers are much more likely to have a postsecondary education beyond a high school diploma, but less likely to have earned a bachelor’s or higher degree.

CMMS Implementation

Top 7 Steps to Implementing Your CMMS Right – The First Time

You’ve decided to take the plunge and streamline your operations with a CMMS – congratulations! Before you just install and instruct your team to start using it, now is the time to plan and plan diligently.

Implemented correctly, a CMMS can provide a single source of the asset management and health, reduce operational costs, increase customer satisfaction, meet regulations and become a center of the maintenance execution management.

Continue reading “Top 7 Steps to Implementing Your CMMS Right – The First Time”
Enterprise Asset Management

Building Asset Management Trends

Keeping equipment and assets running properly, it’s important to get ahead of the maintenance curve. Being proactive and relevant when it comes to trends in the building asset management system industry means knowing the biggest challenges and how to resolve them. With all the unknowns in the last couple of years, the asset management industry has been relatively lucky with the ability to carry on business. The industry is growing in line with inflation with a forecast of 8.7% from 2020 to 2026.

Continue reading “Building Asset Management Trends”
Universities and CMMS

How CMMS Software Benefits Universities

From classrooms, offices, cafeterias and restrooms, there are many buildings and facilities which require facility management software on University campuses. Include the critical equipment and systems such as HVAC, alarms, elevators, sprinklers just to name a few and you can start to see the full extent of work orders that would be required every single day.

Now consider the hundreds to thousands of individuals including students, faculty, staff and visitors on campus each day and how important it is to reduce liability and keep them safe. Computerized maintenance management software (CMMS) helps universities ensure that everything is in the best condition and while maintaining the budget.

Continue reading “How CMMS Software Benefits Universities”
Preventative Maintenance

Be Preventative – Not Reactive

Preventative. A word which should stand on its own strength with a definition of “used to stop something bad from happening.”. Now combine that with the word maintenance and the result is one of the most important outcomes of using Maxpanda CMMS – preventative maintenance. In fact maintenance management software can reduce downtime so you’re pm’s last longer.

One of our largest customers is required to provide records to maintain government funding. That doesn’t seem like it would be that difficult until you take into account the sheer amount of paperwork required for over 1200 buildings. Remember to consider not only the time to create the work orders, implement them, send them, update them and then the administration that is required to file and maintain them. Now take that number and multiply it by approximately 3500. How easy would it be for just one to fall through the cracks without a maintenance management software? Focus on the word cracks, which will become important shortly.

Continue reading “Be Preventative – Not Reactive”

The 100% Benefits Of CMMS For Cost-Effective with the best building management software

Benefits Of building management software. Effective property management is a balancing act: you have to keep tenants happy and keep property owners happy, all while lowering the cost of maintenance as much as possible to maximize profits. At times, these can seem like dueling incentives – to keep people happy, you have to spend a lot of money, right?

Not necessarily – and a computerized maintenance management system (CMMS) can help. 

Efficiency means savings, and everything a CMMS can do works to make all of your processes more efficient. We’re going to go over the ways a CMMS can streamline and improve your property maintenance – and save you money.

Preventive Maintenance Comes First

Preventive maintenance using the proper building management software of high cost assets can save you a lot of money. We aren’t, of course, advocating for preventive maintenance on all things – you should probably wait until a light bulb fails in a common area, for example, before replacing it. 

That said, preventive maintenance on assets like HVAC units, roofs, plumbing systems, etc., can save you a lot of time and money. The costs for emergency repairs are inevitably higher, tenant and owner satisfaction drop when emergency repairs happen a lot, and repair or replacement almost invariably cost more than preventive maintenance.

Your CMMS / building management software should have preventive maintenance scheduling as one of its core functionalities. From there, work orders will be sent automatically (more on that in the next section). Better yet, you’ll be able to analyze when a particular item is due for scheduled maintenance (part replacements, etc.), and schedule preventive maintenance for the same time, saving on labor costs.

Spare Parts Management Saves Time

Here’s a scenario that may ring true to many of you: you send someone out to fix a light bulb in a common area. They arrive at the building only to find there are no light bulbs – and it’s the end of their shift, on a weekend. Now you might have to pay someone extra to go fix the bulb on the weekend, or you may have to deal with tenant/property owner dissatisfaction.

You’ll never experience a scenario like this again with a CMMS building management software. You’ll be able to track how many spare parts you have at a given location. This allows you to stock up when you’re running low – you can also transfer spare parts from one location to another in your CMMS building management software, so if you can ask someone who is working at two different locations in one day to transfer spare parts from one spot to another.

This functionality goes far beyond light bulbs, of course – you can track everything from screwdrivers to paint. Your entire maintenance team will have access to the CMMS building management software, so when a spare part is used, they’ll be able to remove it from the CMMS, keeping everything up to date.

Work Order Management Keeps Things Moving

The amount of time it can take to call one handyperson, learn they’re still busy on the job you’d given them prior, get back on the phone, call someone else, figure out how far they are along in their job…you get the idea. It’s inefficient.

A CMMS building management software will come with built-in work order management – you shoot off a work order, the person you’ve assigned it to receives a notice, and they can then notify you through the CMMS building management software when the work is done. No more phone tag!

These are just a few of the many ways in which property maintenance CMMS can make property management more time and cost efficient. Our CMMS building management software will also help you by running and saving a variety of reports on what work has been done, and it comes complete with a number of triggers you can implement which, when met, create a work order for preventive maintenance. 

Automating your property maintenance saves you time and money! Get the right building management software today.

Excel vs. CMMS: 7 Reasons You Should Switch To CMMS Software

There are a lot of companies managing their asset maintenance through Excel. For a long time, Excel was the most practical solution for tracking how often items had been maintained, what the maintenance cost was, how many spare parts you had, the locations of assets, etc. Computerized maintenance management systems (CMMS) can do all of the things Excel did to replace restaurant maintenance software, and a whole lot more. We’re going to look at seven reasons you should switch to a CMMS:

User-Friendly Software

Excel is a lot of things, but user-friendly isn’t one of them. The learning curve can be steep, and modifying your maintenance management files can be a real pain. Restaurant maintenance software, on the other hand, are designed to be user-friendly, with easy-to-use graphical user interfaces (GUIs) and several features that make tracking data and running reports as easy as pie.

Work Order Management

With Excel, your work order management probably looks something like this: you see that something is due for maintenance, you send a text out to find a technician to work on it, you get a text back, and you keep texting back and forth.

Work order management through CMMS Restaurant maintenance software makes that whole process much easier. When you see something is due for maintenance, you can simply touch the item on the app, and assign a work order to a technician. You’ll then be automatically updated on the progress of the work order until its completion. The app communicates everything for you, and it makes scheduling work orders much easier – you can see all existing work orders in one place, and can also look at work order history.

Keep Everything in One Place

Many companies keep different Excel files for inventory in different locations. With a CMMS, every location is on the same program, so all you have to do is select which location you want to view or edit. No more sending files back and forth between locations – everything that has something to do with maintenance can be found in your CMMS Restaurant maintenance software.

Keep Things Accessible

It’s almost impossible to know who will end up needing access to your maintenance files, or where they’ll be when they do need access. With a CMMS, you can grant varying degrees of access to stakeholders who need to view or edit maintenance files. What’s more, CMMS solutions are cloud-based, so even if you’re halfway across the world, you can send work orders in case of emergencies or other unexpected occurrences.

Preventive Maintenance 

Your CMMS Restaurant maintenance software can automatically schedule and send out work orders for preventive maintenance. Best of all, you can set a wide variety of triggers which, when activated, send out those preventive maintenance orders. Most businesses opt for preventive maintenance every x days, for the sake of simplicity. With a CMMS, it’s easy to instead trigger preventive maintenance for every x time something is used, or for every y miles or kilometers a vehicle is driven, among others.

Improve Data Management

You’ve probably heard about how Big Data can be used to create more accurate predictions. That’s true on a micro scale as well – the more quality data you can collect and compare, the better the insights you can glean from that data. As a consequence of keeping all of your data in the same place, a CMMS can use that data to analyze your maintenance patterns and help you make predictions about when an item should be maintained, and the overall costs of repairing or replacing the item.

Automated Reporting

Your CMMS will come with a number of reports automatically built in, from overdue work orders to your monthly maintenance costs. These reports will also automatically be saved in your CMMS, something that isn’t nearly as easy to do with Excel. 

There are many other great reasons to switch to our Restaurant maintenance software, from how easy it is to save data to how automation reduces the number of human errors you’ll see, making information more reliable and accurate. CMMS Restaurant maintenance software are also incredibly customizable, so whatever industry you’re in, we can help create a solution that’s perfect for you. 


3 Tips For Using A CMMS In The Food & Beverage Industry

Many industries have stringent requirements for asset and equipment maintenance, but it’s possible that none are as strict as the requirements in the food and beverage industry (save, perhaps, those of the pharmaceutical industry). When you’re manufacturing consumables, it’s understandable that clean, well-maintained machinery is an absolute must.

Computerized Maintenance Management Systems (CMMS) are a method by which you can make your asset maintenance more efficient. Describing all of the functions of a CMMS is outside the scope of what we want to explore here, but in short, they’re a type of restaurant maintenance software that allows you to automate work orders and workflow, track equipment and equipment maintenance (as well as spare parts), and give you insights into when a piece of equipment may need to be maintained, repaired, or replaced.

We’re going to look at three tips to improve your business’s efficiency through the use of a CMMS. One of its core functionalities is to help you with all forms of restaurant maintenance software.

Use Work Orders to Your Advantage

One of the core functionalities of a CMMS is work order management. In brief, you can use work order management to instantly send work to a given technician, and to see what work is scheduled for a particular piece of equipment.

This can be a massive boon, especially if you’re also using your CMMS to schedule preventive maintenance. Imagine this scenario – you’ve got a brew system with preventive maintenance scheduled, and three days later, a pump is scheduled to be replaced on the same system. Instead of wasting work doing preventive maintenance on the pump, you can reschedule the restaurant maintenance software for the same day that the pump is being replaced. 

By actively viewing all of the work scheduled on a piece of equipment, you’ll be able to find a lot of efficiencies you may have been missing before.

Automating Maintenance

As alluded to earlier, you can use CMMS to automate preventive maintenance on your equipment. One of the biggest advantages of CMMS is the use of customizable triggers. These triggers allow you to customize preventive maintenance beyond your typical “once per time period” schedule.

For example, instead of maintaining a piece of equipment on a monthly basis, you can instead opt to maintain it after X amount of use, tracking usage in your CMMS. This is great for pieces of equipment that you use a lot sometimes, but less other times. Triggers are also customizable; you might, for example, connect your CMMS restaurant maintenance software with a spreadsheet that tracks temperature fluctuations in a cooling unit, and triggers preventive maintenance when those temperatures fall out of a normal range for X amount of days in a row.

Automating maintenance can help you ensure you’re always meeting regulatory compliance goals and can help your equipment last longer.

Go Paperless

You should transfer all of your inventory, be it equipment or spare parts, onto your CMMS. A CMMS is accessible from anywhere, and you can create specific locations into which you input all of your equipment. This makes it much easier to track where equipment is, which is especially useful if you have multiple warehouses/production facilities. 

Another advantage is accessibility – you’ll be able to edit the contents of your CMMS on the fly, no matter where you are, and you can give access to other people on your team. That means that even if technicians are away from the site, or you need to edit things while you’re in another country, you can do so easily.

Trial restaurant maintenance software for 7 days on us.

building maintenance cmms

CMMS Software Helping Fight Back Covid

WINNIPEG, Canada – Maxpanda, a leading developer of CMMS Software that is based in Winnipeg, Canada, is pleased to announce that its software is playing an important role in the global fight against the spread of the coronavirus. Their customers, including 1200 Carl’s Junior restaurants in California and Mexico, are utilizing the software to ensure daily cleaning and weekly filter changes. Weekly filter changes can help to reduce the risk of spreading COVID-19. 

The CMMS software effectively puts systems in place to help remind and monitor daily cleaning tasks, which in turn, ensures that customers are safe. The company is also celebrating the two million work orders that they have received over the last twelve months. 

“The COVID-19 pandemic has had a devastating effect across the world on millions of families in addition to causing huge problems to many businesses,” said Steve Kyriakidis.  “Maxpanda is determined to do everything in our power to help in the fight against this terrible pandemic, and with the CMMS software we have produced, it ensures that procedures are not only put in place but adhered to. Perhaps the best example of this is the many gym clients we have. Gyms should be cleaned a minimum of three times a day, and our customers can monitor this on the app remotely, to ensure that tasks are being completed.” 

Maxpanda CMMS Software is an award-winning software for maintenance professionals empowering staff & vendors to work more efficiently. Maxpanda CMMS software is widely used for maintaining a computerized database of information related to the maintenance operation of an individual company or multiple companies. This information is stored in the cloud and assists maintenance departments of all sizes to perform preventive maintenance tasks more efficiently through the included GoMAX mobile assistant app, available for free. Maxpanda is disrupting CMMS software with a platform that’s simpler and more affordable, allowing customers to eliminate errors and delays that exist with pen and paper. For more information about the company and the services they provide, visit their website at

atex rating

ATEX Rated Maintenance Management System

What we are trying to solve

You need to ensure that all equipment is managed properly. The planned preventative maintenance schedule, follow-on work orders and the reactive maintenance schedule must be managed, along with any spare parts which are needed to ensure that the systems are as reliable as possible.

The site is subject to regulations, with a number of rated areas. This means that, for example, any equipment that is rated must be flagged as such, and the rating of that equipment recorded.  The basic maintenance process that is will be following is described in the diagram below.

Structure of the organization

There are two divisions: Production and Care & Maintenance. Both of these divisions are different legal entities, and so need to be managed completely separately from a financial perspective. Most of the equipment is associated with the production division, with a much smaller equipment base in the Care & Maintenance division.

The maintenance technicians will be working for a central organisation – a shared services group – and will then be despatched to work on the various equipment as needed. The maintainers will usually (but not exclusively) work in either the production area or in the Care & Maintenance area.

Interface to finance

There will be no interface to any finance system as this is a temporary system until the ERP system is implemented. It will be important to produce financial reporting from the system however, so that the cost of any maintenance tasks can be accounted for, as well as the cost of maintenance for any particular machine. The reporting should be in both PDF and Excel format ( could be XLSX or CSV format )


The system should be cloud hosted, in a GDPR compliant datacentre. System uptime should be close to 100%, with availability on a 24×7 basis as the site will be running 24 hours a day.

Work costing

Each technician will have a cost allocated to them – probably a standard cost per hour. This cost should be used to calculate the total cost of labour for any job. The cost of any materials that is consumed from the store or procured via a PO should also be allocated to the work order. Some work will need a subcontractor, which should also be included along with any costs from purchases that don’t have a PO, for example purchase via credit card.

Equipment costing

All work against a piece of equipment should be costed, and automatically rolled up to the overall equipment costs. It will then be possible to easily see the cost of maintenance for any piece of equipment.

Asset structure

A multi-level asset structure is needed whereby the assets are split down to the following:

  • Area
  • Equipment
  • Item

All spare parts are allocated to the asset on the machine. This item will link to a store stock code, which will be a different number. A single stores stock number can map to many asset numbers. Each field in the structure needs to be an alphanumeric field.

Work orders

The heart of the requirement is the Work Order. All work must be controlled by the Work Order, be that a Planned Maintenance task or a reactive maintenance task. No team member will be able to start work without a work order. Costs are all allocated to the work order. The strategic goal for the system will be to ensure that technicians have some kind of electronic device to access their work orders, however in the short term these will be printed out & handed to the technician. The technician will update the work order after the work is complete back at the office.

Planned Maintenance

Each PM job should have a task list, a parts list and also a checklist which documents any specific checks that need to be made – for example a current reading when a motor is running normally. All parts will either need a stores item number, or details of a PO that should be created. The PM will also be categorized, so that it’s easily possible to understand what kind of PM it is – Safety Critical, Critical, Standard etc. These lists should be printed out (or be available via an app on a tablet or phone) so that they can be used at the workplace & the results of the tests be recorded.

The results of any tests should be held individually so that it’s possible to do trend analysis on the figures, rather than being held as a text field which cannot be reported from. These figures should be linked to the machine and allow, in the future, for an automated collection of data.


Each task ( with the exception of reactive, breakdown maintenance tasks ) will be scheduled & will be allocated to one or more technicians. It should be possible to easily see the workload of each technician as well as the overall tasks that are ongoing during any chosen day. Tasks may be “one-off” tasks or repetitive tasks, based on a time rota. Some equipment may have multiple PMs – maybe a simple PM weekly but then a more in-depth PM on a monthly basis. The system should not issue a weekly PM when a monthly PM is being undertaken in this case. It’s sometimes necessary to “borrow” a technician from one division to another if the workload demands. The system must be able to allocate technicians from one division to a work order in the other division.

The scheduling of maintenance tasks needs to be undertaken on a graphical screen, which will show the loading for each technician & will flag up if the technician is approaching 100% loading. Planning should be on an infinite capacity planning basis, so that the scheduler will be able to over/under load any technician as appropriate. There should be a drag & drop capability to move work items from one day to the next & also to easily reassign work orders to other technicians.


Each scheduled work order needs to be planned, so that the number of people and also the required parts are all allocated to the job. This will allow the system to manage the stock movements, including procurement of parts in an MRP system.

Improvement work

These small projects will have a number of different tasks, which will be managed as work orders. They all need to be held together so that an overall cost can be collated for the improvement work. These costs must be able to be split between labour costs & parts costs. It must be possible to run a report on all improvement projects to identify the costs of the project. These costs should be split down into internal labour, external labour & parts.

Reactive maintenance

Any breakdown that comes in to the departments should be managed through the system. The exact piece of equipment and fault description should be logged. It should also be possible to allocate spare parts to the reactive maintenance job, time that the technician spends and also the cost of any third party that also needs to be brought in, if needed. This will usually be in the form of the cost of a purchase order that’s sent to the third party to perform some work.


One of the vitally important areas of work in the business will be inspection PMs. These are work orders that ensure that the equipment is safe to operate. There will be different categories of inspections, with some being rated as “ critical”, and if these are missed then they should be rated as a “near miss”, and investigated appropriately. It should be easy to get a list of the  Critical inspection=s for the week, and understand which have yet to be completed. A report should also be available that details any missed  Critical inspections that have been missed in any defined period of time.

Recording of work done

It must be possible, for all types of work order, to record the exact work that has been completed and any spare parts that have been consumed. Reactive maintenance should, in addition, have fault codes which can be allocated to the job so that later analysis of the various breakdowns is possible.


There is a large amount of stock associated with the various equipment that will be installed on-site. All of this stock must be managed. Each piece of stock must be linked to one or more pieces of equipment. The stock must be held in a defined location, and the cost of the item as well as a primary & secondary supplier for that item. Lead-time must also be managed.

Any stock withdrawal should be allocated to a piece of equipment. The system should manage the stock levels, so that if any item reaches a defined level, then the system will alert the stock controller that an order needs to be placed for that item. The system must be able to create a report of all items, grouped by supplier, so that the stores controller is able to easily manage the reordering process. This stock management facility also needs to look ahead into the future work orders that are being scheduled to ensure that the required spare parts will be available for the technicians to carry out the work when it’s due. It should be possible to hold phantom stock items, which have a zero stock holding. When a demand is made on these items, the system will then flag up that the item needs to be purchased.

Stock purchased will generally be procured via a purchase order. The stock system should issue a PO for any purchase, and if a purchase is needed for a non-stock item, then a PO will normally be issued for that part too. There may be occasions where a PO will not be issued – the cost of the part in this case also needs to be captured. Any stock item should be replaced with a part that’s an exact replacement. If an equivalent part is to be used, then a formal change management process must be undertaken. No part can be changed for an equivalent without the change management process being completed and documented. This documentation should be attached to the stock part in the store.

All rated stock should be flagged as such, in a way that is easy for the viewer to see that this part needs to be carefully managed.

Consignment stock

There are some items – such as nuts & bolts – which are held on consignment stock. These items are generally of low value, and will not be recorded by the system against any work order.

Stock numbering

Stock will be numbered in an 8 digit alphanumerical sequence.

Stock locations

Each part will be held in its own stores location. There could be multiple warehouses:

  • Main store
  • PDU store

The parts will have their own locations in the warehouse. This will be a structured location scheme in the main store:

  • Aisle number
  • Rack number
  • Shelf number
  • Bin number

CMMS: What Is Its Role Within The Company?

In today’s technology-driven world, business moves at a lightning fast pace. Paperwork simply cannot keep up with the speed a company needs to operate efficiently. That’s why CMMS (computerized maintenance management system software) was developed. It’s designed to streamline the process of preserving assets and organizing repairs. But what is a CMMS exactly, and how does it benefit your business?

Ever heard the saying that preventative care is the best care? This style of maintenance helps your business avoid problems before they occur – this is opposed to reactive maintenance, which involves putting out fires after problems have already happened. CMMS software is designed to foresee these problems ahead of time so your company will never lose efficiency or have interrupted service. It’s a way for companies to manage inventory and maintenance on a platform that’s accessible for technicians, managers, and employees. This digital platform can assist your business operations in numerous ways:

It helps manage inventory. Trying to keep up with sales using pen and paper is a nearly impossible task. Even with a spreadsheet, it’s grueling to manage thousands of parts. With CMMS, your entire staff can see what’s in stock and make changes in real-time. It gives you the ability to automate purchases so that you’re never short on essential supplies. Say goodbye to overspending on inventory – CMMS lets you see exactly how much you’re paying, so you can stay within your budget. You’ll also be able to view which machines need spare parts. Leave the guesswork out of inventory management by using CMMS – you’ll know exactly what your business needs, and what it costs.  

Regulate work orders. When essential equipment breaks down, you need it fixed quickly to keep your company functioning. CMMS gives you the ability to record the issues and probable causes behind them, and quickly assign a technician to solve the problem. Managers can access these orders from a desktop or using a mobile app. When a new work order is issued, a technician is notified immediately. 

Keep track of scheduled tasks. When no jobs are missed, your workforce will operate like a well-oiled machine. CMMS software can help everyone keep track of upcoming repairs – this includes the ability to send reminders to those with imminent tasks. The online calendar with color-coded lists makes comprehending work orders easy. Managers will be notified when duties have been completed. 

Make information for audits readily available. A history of every action performed on your assets will be accessible when they’re filed using CMMS. Verifying information will be seamless in the event of an insurance or accident claim. You’ll be able to search and find all tasks performed on an asset in seconds. Using our software, you can achieve ISO certification which shows customers that your brand is consistent and follows industry standards. 

View repair history. With older machines, it’s helpful for technicians to know the source of past problems. Logging repair history into CMMS makes it easier to diagnose the causes of future issues. You’ll also be able to monitor when upcoming maintenance is due. It makes it easy to view all the previous problems with the machine, and how they were fixed. Eliminate the downtime that occurs when an asset malfunctions by using CMMS software to log repair history. 

What kinds of companies can utilize CMMS? When it comes to healthcare, you need a program that can meet the trying demands of this industry. The breakdown of medical equipment can be life-threatening for patients that rely on it. CMMS will track the performance of this vital equipment to prevent outages – and if a repair is needed, a technician will be notified immediately. Property managers will appreciate all the benefits that CMMS has to offer –  it’s nearly impossible to juggle all the requests in multiple buildings without it. Whether it’s managing repairs or scheduling unit cleanings, there are an array of operations that CMMS can help you manage.

Or how about running a restaurant? Preserving kitchen appliances is essential for your operation to keep producing delicious plates. You also need to stay on top of a rapidly depleting food inventory. But there’s more to it than that – you also have to consider regular cleanings of the restrooms and dining areas. To keep customers happy, you’ll also want to have your HVAC systems serviced semi-annually. How do you keep track of all these tasks? CMMS is intended to decrease any headaches that come along with maintenance scheduling. We offer customizable pricing plans to give your company a platform that suits your needs. For entrepreneurs in all industries, this software will bring efficiency and expediency to your company’s asset management. 

Maxpanda offers feature-rich CMMS software that’s user-friendly, fast, and affordable. Does your business need building management software? Our award-winning digital platform is designed to be straightforward, which will quickly improve the productivity of your business operations. It makes scheduled repairs streamlined and accessible to all users involved. We offer 24/7 support so that you’re always covered when you need assistance.

asset tracking software

Why Is Building Management Software Vital? Read This!

Did you know that a real estate related business is a lucrative type of business? According to Statistica, there can be a rental growth level of 2.1% from the year 2019 until 2023. This rental business growth speculation is being bombarded last March by growth decrease related issues due to Covid pandemic. However, it can’t be denied as a fact that people really need shelter. Families need houses, apartments, condos and other residential units. That is why despite the economic impact of Covid to real estate businesses, it is still evident that this type of business endeavor is going to flourish in the coming years.

Because of this consideration, every owner of a house or condominium for rent/lease needs a facility management software tool. This is the focus of this blog article – to provide you some facts as to why you badly need this software. Of course, the main point here is you have to make sure that your tenants are happy with their rented residential building or room. But then, because of the possible issues to arise, it is a must for you to have a property management maintenance software. It is a platform wherein all services to be offered to the clients are optimized and streamlined.

Revealing the essence of building management software

It’s a common thing to happen that tenants and renters may be having problems relevant to the space or unit they’re renting. Damaged parts or sections of the house, like kitchen, living room, pool area, and the like should be renovated, repaired as soon as possible. A fast resolution process will enable your business to have a more efficient performance. Of course, the satisfaction level of the tenants should be high. If not, your business will be potentially risked. You need to avoid it. That is why it is advised that you find a provider of a building management software platform, like Maxpanda.

A positive sense of user experience is the main objective of those companies providing building management software online. Yes, it’s the ultimate goal – to make people happy. All parties must be satisfied. Remember that when you’re able to satisfy your tenants, you can also enjoy undeniable satisfaction due to the fact that your business will be able to experience a great performance in terms of increased income and profit. Real estate businesses are lucrative, to reiterate. But it is a must for you to have a systematic approach to address and fix all possible issues.

Benefits of Maxpanda’s computerized maintenance management

It is non-arguable to consider the real and clear benefits of property maintenance and repair software. Most real estate business individuals have found this tool as more efficient in terms of providing great services compared to manual approaches. It can be helpful to hire a property manager who will look into the regular issues that might arise and to craft solutions for the same issues. However, a manual effectuation, like just having a spreadsheet to maneuver things needed to be executed, has a lesser positive impact. The need to address the problems abruptly can hardly be realized. Consequently, it is important to have a building management software for this purpose.

Maxpanda sets a 24-7 customer support service whereby all issues can be channeled and sorted out for quick resolution within 24 hours. Non-stop as they say. The provision of effective remedies can happen any time of the day or night. This is how quick they’ll be able to remedy problems like the need to repair and renovate damaged kitchen or HVAC-related problems.

In a nutshell

Running a residential or commercial building for a rental business is great. Why? There is real money here. However, it can’t be easy to manage this type of business. There are things that need to be considered and understood well. Make sure that you have a building management software which functions as an effective aid in terms of providing a more transparent and more efficient approach to resolve any business concerns. If you want a more efficient management operation, you badly need this tool.

cmms business people

Property Management Maintenance Software: Reasons Why You Need It

Implementing a smooth and comprehensive property maintenance strategy is an important aspect as far as doing business is concerned. It has led to the birth of a platform that you should have to try to use for your maintenance and repair program to become better. A more efficient approach is vital when it comes to scheduling regular maintenance, receiving requests, and sorting out what needs to be done to address the problems. This is why you need property management maintenance software.

Keeping your property tenants happy and satisfied serves as the ultimate way for your business to prosper dramatically. Hence, you have to get a provider of property maintenance software. This is to provide real benefits to the clienteles who are depending on the way you serve them. There are a lot of property management maintenance software choices. One of the great options is created and provided by Maxpanda. This company aims to give satisfactory services to its clients. Their main purpose is to help businesses optimize their operations.

Why do you need property management maintenance software?

There are clear reasons why you need it. Below are some of the things you have to learn as to why this software is important for you.

It’s a powerful tool to help you have a more optimized maintenance operation.

Optimizing the process of fixing issues in relation to your business is quite necessary. That is why you have to get a trusted software tool serving this purpose. But make sure that the features provided by the provider are great enough to help you. Otherwise, the problems you really want to solve can remain as problems.

There are issues like the need to repair and/or renovate the apartment for rent. Attending to this need should be done right away. An immediate response should be effectuated to make the tenants happy. When they experience happiness, they would be able to appreciate your management system. And it can have a domino positive effect on the business you’re handling and managing. Hence, progress is easily achievable.

Tenants are always kept updated regarding maintenance and repair services.

It’s necessary to keep your tenants always on the loop. This is an essential aspect when doing a property-related business. But of course, it’s not always easy to keep them always updated. If you do it manually, the result would be unfavorable. Meaning, it’s not going to be very easy for you. Hence, you should find a way wherein the process would be more efficient, effective, and helpful. More particularly if your tenants have a long-term contract with you, assisting and settling their problems must be done as quickly as possible. This way, there can be an assurance that their satisfaction level would reach a definite dramatic height. It would be then more favorable to your business success.

The number of complaints regarding tenant service tend to reduce.

With property management maintenance software, you will be able to reduce the number of complaints associated with repairs and maintenance systems. The usual problems to arise are related to fixtures, lights, HVAC, pool sanitation and other related services, and so on. All of these must be fixed as immediately as possible. It is probable to solve all these problems when you have an optimized way. A software can serve as the most effective solution. Thereby, it is best advised to have a property maintenance software for your business to hit the desired success level.


Real estate rental businesses are dramatically increasing despite the presence of Covid these days. It is so because of the fact that people still need a house or an apartment to live. It is necessary to provide shelter to every family. Hence, the use of management and repair software is important for every owner of a house, or apartment, or condo for rent. The purpose of which is to expedite the action whenever necessary. Every time there is a problem, you have to make sure that you can settle it immediately. The rate of providing a resolution process must be high. Otherwise, your business growth will be compromised.

Maxpanda is the provider to trust

Want To Organize A Maintenance Program? Try Facility Management Software Now!

Saving time and money for things associated with business activities is important. That is why you need to make sure that you run a system that truly works. This is the essence of this blog post. You will be taught about the importance of facility management software in organizing things relevant to maintenance and repair of any property-related businesses. If you are running such a business, then this page is right for you.

Giving ease and comfort to your business clients is a major task that you should not take for granted. Hence, you have to ensure setting a working and effective program. There has to be a comprehensive platform you need to utilize and be reminded that there are online providers of useful tools. One of them is Maxpanda. This company is offering a well-created facility management software.

Why is facility management software important?

With this software, all tasks related to facility maintenance and repair can be organized properly. Such proper organization needs to be done in order to make sure that the business endeavor will become fruitful. The functions of building management software include the following:

  • Building maintenance and repair
  • Contractor compliance
  • Preventive measures implementation
  • Space and other assets management
  • Invoice management
  • On-time tasks accomplishment reporting
  • Location work order management

So, with this property maintenance software, your business will be run smoothly. Streamlining the process is doable with the application of this tool. That is why most business people are relying on it as it provides great results for them.

Improving the level of customer satisfaction is one of the most basic essential elements when doing any form of business. Regardless of the nature of your business endeavor, you need to satisfy your clients or customers. Hence, you have to understand that this facility management software is one of the best tools you can use to make sure that the satisfaction level among your customers is maintained. It’s really a great way to make them happy and satisfied.

In what way can those customers be satisfied? Of course, fixing any problem that may arise is one of the best solutions you can do. For instance, attending to the repair needs of apartment renters is one of the most important things a landlord should do. Otherwise, more complex problems will come out when those simple problems are not immediately remedied. This is the reason why you badly need a facilities management system. It has to work to improve the level of customer satisfaction.

Other factors to consider why you need the software

Responding proactively to all types of issues is necessary, regardless of the range and domain of such issues. A proactive response is usually done when you know how to expect usual and common problems. Even the unusual ones, if possible, should be analyzed in advance. Failure to do this can somehow lead to biz shortcomings. So, it is necessary to make sure that you can use a working and applicable tool for remedial purposes.

This is where this facility management software has come into play. It needs to be tried if you want to make your business successful. To reiterate, it is for the purpose of saving time and money. It is to help you achieve your biz goals and objectives. You have to rely on it as it’s tested and proven as effective in making sure that addressing any type of problem will immediately be done. You need this software now.

Maxpanda is the provider to trust

Of course, you need to choose a software provider. Good news because Maxpanda has existed already to provide business clients the full potential of reaching biz goals. This company offers realistic solutions which are faster, better and more affordable. There is a systematized and robust program you can apply through their help. They are professional in dealing with customers. Their help can be substantial in terms of providing what is best for your property related business operation. So, let them help you today. It’s your chance to reach the zenith of your dream to have a sustainable and profitable business.

Using preventive maintenance software

Benefits Of Preventive Maintenance Software Revealed

For your property business to run smoothly and profitably, you have to secure and apply preventive measures. Why is it so? Well, property-related issues are normal to happen. They may affect your business operation anytime. Hence, you have to make sure that you have such a working and actionable plan whenever confronted by unwanted problems. This to control and prevent untoward circumstances like downtime and asset failure. In this case, you badly need preventive maintenance software, a tool that is run by a computer program set to provide immediate remedial action to any sort of maintenance-related concerns.

In relation to having property management maintenance, there are benefits you can enjoy. This is the focus of this blog post, to provide you with essential facts about this software. Companies like Maxpanda exist as a solution provider. Their solution is the immediate provision of outright remedy to any unfavorable circumstances that might jeopardize the way you run your business.

Is it really necessary to have preventive maintenance software? The answer to this question is below.

Let’s discuss now the benefits of preventive maintenance software

There are 4 major benefits when using maintenance software for property damage prevention.

1.     Major repairs are unavoidable but there’s a solution.

When running a real estate business, you need to prevent major repairs. Why? It may entail shelling out of a big amount of money without doing it. It means massive cost. That is why having regular maintenance is advised. It can make your business more favorable in terms of having sustaining profit. Preventing predictable issues is one of the most efficient techniques to see to it that your business is going to run more efficiently. When you have a system like preventive maintenance software, you will be able to know the problems as early as possible. In this sense, preventive measures can be effectuated as fast as needed.

2.     Maintenance costs need to be reduced so you have to be very cautious.

The satisfaction of your biz clients depends mainly on how you handle the issues that might affect them. You need facility management software because it can help you in properly handling the problems that may arise. In general sense, the cost for maintenance can be reduced because you’re always on time in effectuating preventive measures. In other words, preventing problems is better than curing them. You really have to prevent issues from further developing if you want profit inflow to sustain. Otherwise, major drawbacks can tend to happen and affect you.

3.     Your business assets can improve dramatically with preventive measures.

The longevity of your assets’ existence is vital. It’s really important as far as having profit sustainability is concerned. Thus, it is crucial to have preventive measures which are tested and proven. Having preventive maintenance software is one of the most trusted solutions today. The usability of your assets, for instance the parts of the house or building for rent, can be prolonged dramatically. Its longer existence can trigger a more dramatic increase in earning and profit. Why? You can have less expenses for maintenance because you’re always on time when settling problems. Your investment can therefore reap more profit to accrue to your pocket.

4.     Enhanced safety measures are significantly more effective with software.

Because of the computerized program of the software tool, you will be able to have more effective safety measures. It can then lead to a more fruitful business endeavor. Any catastrophic financial failure can be addressed and prevented right away. In a sense, the earlier the solution is, the better with respect to facing business-related problems. Any possible damage to facilities has to be addressed immediately. This is how helpful to have safety measures which are anchored on the use of preventive maintenance software.

Maxpanda: The Solution Provider To Try

Of course, to end this article helpfully, it is important to have a recommendation. When it comes to a solution provider, you can try Maxpanda’s building management software solution. It’s one of the best in the industry. Tested through the years of solid experience, this company is able to provide actionable and workable solutions for your property business. It’s better to prevent problems as early as possible. That is why it is a must to try an affordable yet highly effective solution available today.