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Maxpanda CMMS for the Oil and Gas Industry

  • Finding the right CMMS for oil and gas maintenance activities
  • Solving oil and gas maintenance challenges with a CMMS
  • Using preventive maintenance to reduce unplanned downtime
  • Assigning work orders to the right technicians
  • Keeping on-site workers safe
Solving Oil and Gas Maintenance Challenges With Maxpanda CMMS

Used within many equipment-reliant industries, a Computerized Maintenance Management System (CMMS) is used to plan, track and enhance the maintenance activities of an organisation throughout its production processes. A CMMS system’s popularity among equipment-heavy companies is largely due to its maintenance and cost-saving capabilities. The ability to increase uptime of production-critical machinery, reduce repair and replacement costs, and increase safety and compliance are just some benefits. With a world-wide volatile oil share price, oil and gas companies need to operate at the highest level of efficiency. That means reducing costs, such as maintenance, as much as possible, while ramping up production.

How Maxpanda CMMS can solve your oil and gas maintenance challenges

As a maintenance manager for your company’s oil and gas production, you’re aware of the importance that your organisation plays within the world’s energy needs. From a consumer perspective, your resources will provide the majority of the world’s population with transportation, heating, cooking, cooling, and electricity. As well as raw materials being used in the manufacturing of plastics, fabrics and fertilisers. But, you’ll also be aware of the damage that equipment maintenance faults can cause to operations, commonly leading to a loss of customers and a damaged reputation. These challenges can be devastating to your bottom line, which is why it’s important to set a good maintenance culture.

Why Having a Good Maintenance Culture is Essential

In episode 6 of the Comparesoft podcast, Konrad Ritter not only suggests how to set a good maintenance culture but also the importance of having one. Ritter, who boasts 20 years of experience as a maintenance manager in the Oil industry, explains:

“You need to make sure the people you bring have the ability to maintain the technology you have. And this planning, in terms of understanding your assets very well, [helps you know] what type of personnel you need to maintain those assets. Then you blend that very well to you make sure your resources and spare parts arrive on time, and [then] it’s very easy to be successful in this field.”

Without a good maintenance culture, common maintenance challenges can occur. Such as: cmms for oil and gas

  • Lengthy unplanned equipment downtime that affects your production
  • High maintenance and repair costs
  • Failure to meet regulatory and compliance standards
  • Not collecting essential asset management and performance data
  • Lack of work order management resulting in delays

Implementing a computerised maintenance management software is important for any equipment-heavy energy company, particularly those in the oil and gas sector. In fact, through a preventive maintenance program alone, $243,000+ can be saved by the early identification of an improper control valve positioning. As well as building an efficient maintenance program that could save you thousands of pounds in maintenance costs, there are other benefits to a CMMS; work order management, automated inventory procurement, analysing asset performance and devices. But, no matter what tool suits your operations best, a CMMS has one aim; to keep costs minimal and to maximise production.

Using Preventive Maintenance to Reduce Unplanned Downtime

Unplanned downtime can be disastrous for your production and the company’s bottom line; if the oil isn’t flowing, neither is the profit. With most oil and gas facilities anchored off-shore, unplanned maintenance and repairs may also take longer than expected. Whether that be machine failure on a drilling rig, a broken component on a pumping station, or a pipeline malfunction at a booster station. In worst cases, failure and disruption to sensitive equipment can even become a safety hazard, leading to leaks, fires and explosions. But, with a CMMS, the transition from a reactive maintenance approach to a more preventive program will improve the safety of equipment and uptime of maintenance. By collecting essential asset management and maintenance data, you can begin to build a preventive maintenance schedule. The idea of this schedule is to be able to perform regular checks on equipment while they’re still in working order. With the aim of reducing the likelihood of equipment failure before it occurs. Not only is a maintenance management tool able to help with keeping maintenance costs low, but it will also count towards the efficiency of your machines. By constantly gauging factors such as fluid levels and condition of components, your equipment will increase in reliability and overall usable life. The need for maintenance can also work with condition-based metrics. This is possible with the use of trackers and other IoT-enabled devices that gather asset data in real-time. For example, if a fracking pump bearing begins to show signs of stress or wear-and-tear, a drilling engineer or technician can be alerted by the system before a serious issue occurs.

generate gps work orders The Importance of Reliability and Equipment Uptime. No matter what niche market you’re operating in within the oil and gas industry, the reliance on working equipment is huge. With very special equipment such as hydraulics, electronics and all kinds of sensors you can imagine; radioactive sensors running in the wells. The wells are not very friendly. They are high temperature and there’s a lot of vibration…And as time is money, especially in the oil and gas industry, you don’t want to stop operation. It’s very challenging for us in terms of reliability. So there's a demand to have a very strong team in the ground which is important equipment reliability is for revenue when dealing with mission-critical and sensitive equipment.

Assigning Work Orders to the Right Technicians

A CMMS allows admin to assign the right workers to the right jobs. This includes building maintenance work orders, either manually or automatically, for technicians. With work order management in place you can generate, review, track, assign, and prioritise tasks all from one centralised system. Attached with each work order is the necessary information needed for each equipment. Including documentation, repair manuals, service history and checklists. As it is crucial that the right technical expert is assigned to the right equipment, especially when it comes to business-critical heavy machinery for scenarios such as oil wells and compressors, managers need to know how capable each technician is. A CMMS will gather data regarding a technician and compile it into a centralised profile. This data includes equipment knowledge, hours available, skill level, and many other factors. Once assigned, technicians can then be automatically alerted to new work orders. They can access the CMMS to mark jobs as complete, change a job’s status, and input their own notes. During this process, admin is able to track a technician’s progress through the pipeline in real-time and store the data for reporting purposes.

Keeping On-Site Workers Safe

Keeping workers and their environment safe is an essential factor in the oil and gas industry. Although on-site injuries have reduced, the malfunction of sensitive equipment can be catastrophic. But, a CMMS can be a significant factor in helping to improve safety while also making sure all equipment is compliant with regulatory standards.

Highlight Challenges Within Maintenance Approach

Highlighting the gaps in your current maintenance processes is key to understanding the need for a CMMS. By identifying the maintenance tasks that need improving, you can gain a better understanding of the tools best suited to your own operations. A good place to start is to ask questions about your current activities:

  • Are you losing valuable production due to equipment failures?
  • Do you worry about the lack of safety and compliance of equipment in the workplace?
  • Do you need to start collecting asset management data?
  • Are you failing to re-stock your inventory with spare parts?
  • Map Out Required Features to Meet Maintenance Targets

In terms of Maintenance Management - Maxpanda assists in:

Accounting Integration Activity Dashboard Activity Tracking Alerts/Notifications API Asset Life cycle Management Asset Tracking Audit Trail Automated Scheduling Barcode / Ticket Scanning Barcoding/QR Codes Billing & Invoicing Calendar Management Calibration Management Compliance Management Customizable Fields Customizable Forms Customizable Reports Data Import/Export Document Management Document Storage Equipment Maintenance Equipment Tracking Fixed Asset Management Historical Reporting Inspection Management Inventory Management Inventory Tracking Invoice Management Job Management Maintenance Scheduling Mobile Access Monitoring Multi-Location Predictive Maintenance Preventive Maintenance Purchase Order Management Real Time Data Real Time Reporting Reminders Reporting & Statistics Scheduling Service History Task Management Task Scheduling Technician Management Third Party Integrations Work Order Management Workflow Management.

Maxpanda CMMS Software includes

  • $0 Setup: Manually upload all your data using Mxpanda Spreadsheets. Upload unlimited buildings, locations, assets, parts and bins in seconds
  • Unlimited Users: We know your not used to hearing this but yes, there are no user fees whether you have 2 or 20,000 Users
  • Free Tech Support: We want you to be successful so we include free tech support as well as lifetime product updates
  • A Site is an infinite number of Buildings, Locations, Assets and Users. Sites are operated autonomously within the corporate umbrella managed by the Company Admin
  • Lists, Calendars, Maps: View and manage multi status work orders through color coded lists, calendars and live GPS maps
  • GoMAX Mobile CMMS App: Built for any iOS/Android smartphone, ipad, tablet including Online or Offline
  • Parts Inventory: Manage unlimited parts per Site updating quantity, QR/Bar coded for GoMAX, low level notifications and auto Purchase Order generation
  • Help Desk A: Any registered user may submit work order requests through desktops and mobiles for follow up through email and push notifications
  • Help Desk B: Each Site includes a customized guest portal form for anyone in the world to submit requests placing a link on your website or printing its QR Code
  • Staff & Vendor Rating: Rate staff and vendors per work order on desktops/mobiles even through the Guest Portal
  • Asset Management with Metering: Generate work orders on Assets based on a calendar or defined triggers such as runtime, miles, kilos
  • Preventative Maintenance + Task Management: Calendar scheduled but also Dynamic to generate work orders on set number of days after last work order completed
  • Scheduled Reporting: Generate instant reports for print/download/share or schedule them on a Weekly Monthly basis
  • Purchase Orders, Service Type Purchase Orders, Purchase Order Templates
  • Vendor Management: Invite unlimited 3rd party contractors to your account. Assign them to work orders, let them invoice you
  • Open API: Connect your Maxpanda data to your favorite apps using RESTful read write functionality