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The Ultimate Guide to CMMS

What Exactly is a CMMS?

A CMMS, or Computerized Maintenance Management System, is simply software that is designed with the goal of making the task of maintenance management easier. Largely gone are the days of manually recorded maintenance data reports and invoices, lost tickets and assets, and huge piles of unwieldy paperwork. Although preventative maintenance was not practiced as often exactly because of the cumbersome nature of paperwork, modern CMMS solutions have helped businesses make the change to better preserve their assets. A good CMMS gives its users certainty and simplicity in the world of maintenance management.

How Can CMMS Software Improve Your Business Operations?

Undoubtedly, your company already ditched the paper and pencil method of tracking its maintenance operations. Chances are that your company never even tried that method to begin with. However, perhaps it has been using a mix of other cumbersome methods like spreadsheets, emails, phone calls, and a few manual bits of paper. Sound familiar? Putting a CMMS in place can help your company completely change the way its maintenance management is done. Swap those spreadsheets for efficiency, and exchange the paper files for better organization and freed up time.

Okay, But What Exactly Does a CMMS Do?

the ultimate guide to cmms A good CMMS takes your current company maintenance management system, and streamlines it. It delivers a renewed, efficient strategy that fosters organization and clarity. Its holistic approach to maintenance management means you get to look forward to absolute ease when it comes to related aspects such as:

Managing inventory - As one of the main factors of maintenance management as a whole, inventory management is made easier with a CMMS because a good CMMS allows the maintenance team to see exactly how many items are in storage, how many are in need of repair, how many parts have been used, and when new ones are required for order. From spare parts for machines, to supplies and more, managing inventory helps a company maintain a steady hand on inventory-related costs.

Tracking work orders - Another major factor when it comes to maintenance management is tracking the work orders meant to facilitate the necessary maintenance. After all, what good is a work order that gets lost in the shuffle? A solid CMMS will have your company's maintenance managers able to select equipment experiencing issues, plot out the problem the equipment is having, and assign the appropriate technician to resolve it. Whether it's done through our web site, or our mobile app, the technician will be able to sort the work out and mark the order as complete once it is finished.

Scheduling tasks - A dependable calendar means everything in the world of preventative maintenance. Computerized Maintenance Management Systems help by scheduling reoccurring work, and sending nudges to the people that need to know about them. Such organization also means your company's maintenance team can enjoy an even workload without worrying about any tasks being left behind.

ultimate cmms guide Recording asset history - Most assets have a long shelf life. That is to say, maintenance teams will find themselves needing to take care of some assets that span the decades. With age comes an ever-abundant history of repairs. What used to be a record-keeping nightmare is an easy lookup with a good CMMS. Since completed repairs will be logged into the system, your maintenance crew can easily see which repairs have been done in the past, what the issues were, why they occurred, and how they were fixed. Knowing the history of a machine is especially helpful when working on an older piece of machinery.

Audit and certifications - A CMMS tracks every action put into the system. This means an asset's maintenance history can be easily audited. In addition to being able to confirm that your company's machinery is being well cared for, having such information readily available is advantageous in the event of an accident or insurance claim. Such accessible information can help an inspector verify that the proper maintenance was carried on your machinery. Likewise, you can rely on one place to check for ISO certification information.

Take Advantage of Maxpanda CMMS

If you're interested in a CMMS that's designed to meet the maintenance demands of modern companies, start with Maxpanda.